GeM Vendor Assessment

GeM Vendor Assessment — Mandatory Approval for Product Sellers

GeM Vendor Assessment (VA) is a mandatory quality verification process for sellers who want to list products under OEM or Manufacturer categories. The assessment is conducted by QCI (Quality Council of India) to validate your company’s manufacturing capability, financial strength, quality standards, and compliance.

  • OEM Eligibility: Essential for sellers who want to list branded or manufactured products.
  • Quality Verification: QCI evaluates factory capability, processes, manpower & products.
  • Higher Trust: Assessed sellers get better visibility, rankings & buyer preference.
Apply for Vendor Assessment

Why GeM Vendor Assessment is Important?

Vendor Assessment ensures that only verified and compliant manufacturers are allowed to sell their products on the GeM platform. The process improves buyer confidence and maintains high-quality standards across all product categories listed under OEM/Brand Owner.

Once your assessment is successfully completed, GeM grants the status of "OEM – Original Equipment Manufacturer" or "Brand Owner" based on your submitted documents and QCI evaluation. This approval is crucial for product listing in categories that require manufacturer authentication.

The QCI evaluation covers:

  • Factory Inspection & Manufacturing Capability
  • Quality Control Processes
  • Financial Strength & Legal Compliance
  • Product Verification & Certifications

Vendors who pass the assessment receive a unique GeM VA Certificate, which remains valid for 3 years. Assessed sellers enjoy better catalogue visibility, quick product approvals, and higher chances of winning government orders.

Criteria for GeM Vendor Assessment

Vendor Assessment (VA) validates manufacturers, brand owners and deemed OEMs to ensure product quality, manufacturing capability and compliance before they list under OEM / Brand-owner categories on GeM.

Who should apply?

VA is applicable to:

  • Original Equipment Manufacturers (OEMs)
  • Brand owners (with or without in-house manufacturing)
  • Deemed OEMs — entities that source manufacturing from facilities outside India
OEM (Original Equipment Manufacturer)

Manufacturers, assemblers or third-party manufacturers (branded or unbranded) who are directly involved in production can apply for Vendor Assessment to receive OEM recognition on GeM.

Brand Owners (Non-manufacturing)

Brand owners who outsource manufacturing to third-party manufacturers can also apply. They must provide:

  • Formal manufacturing agreement with the third-party manufacturer
  • Details of outsourced production process and partner facilities
  • Supporting documents to confirm quality controls and traceability
Deemed OEMs (Manufacturing outside India)

Entities whose manufacturing is performed outside India (but act as OEM/brand owner) may apply by submitting overseas manufacturing details, certifications, and partner declarations for assessment by RITES / QCI.

Quick Notes
  • Vendor Assessment is primarily verification of manufacturing capability, QC processes and certifications.
  • Successful assessment boosts visibility, speeds product approvals, and increases buyer trust on GeM.
  • Assessment evidence (factory photos, QC records, certificates) should be accurate and up-to-date.
GeM Vendor Assessment Criteria

GeM Vendor Assessment Process

The Vendor Assessment verifies seller eligibility on GeM and ensures accuracy of documents, manufacturing capability, and transparency.

1. Initiate Request on GeM

Login → Go to "My Account" → "Vendor Assessment". Upload exemption documents if eligible or continue to the assessment flow.

2. Complete Profile Details

Update vendor profile including production capacity, raw material bills, sales data, invoices from the last 3 years, contact details etc.

3. Financial & Bank Details

Review, update and submit bank account and financial details.

4. Submit VA Application

Application is submitted to RITES → Seller receives RITES login credentials through email and SMS.

5. Desktop Assessment

Using RITES login, sellers upload documents and complete the online assessment.

6. Vendor Assessment Fees

Pay the fees online as per turnover & product category.

7. Non-Compliance Resolution

If RITES raises objections, resolve them within 2 days.

8. Video Assessment

Install the "RITES-GEM VA" Android app. A live video meeting is scheduled with the assessor to validate the facility and documents.

9. Final Approval

After successful desktop + video assessment, VA is approved. Sellers can participate in government procurement on GeM.

Additional Notes
  • Vendor Assessment is completed by RITES within 15 days of fee payment.
  • A draft Vendor Assessment Report is shared with the seller.
  • Validity: Vendor Assessment remains valid for 3 years.
Vendor Assessment Illustration
Vendor Assessment Exemption

Sellers eligible for exemption must upload documents in the "Assessment Exemption Documents" section.

  • Turnover above ₹500 crore
  • PSUs & Government-backed organizations
  • Small-scale sellers
  • Specialized product manufacturers

Choose seller type → Select exemption criteria → Submit application.

GeM Vendor Assessment Checklist

The checklist includes documentation for legal compliance, product details, quality assurance, production capacity, safety standards, supplier management, and customer service verification required during GeM Vendor Assessment.

GSTIN

GSTIN Certificate

Incorporation

Certificate of Incorporation

Regular Products

List / Catalogue of regular products

Customized Products

List / Catalogue of customized products

Quality Certificates

All valid quality certificates

License Number

BIS / Other licenses with validity

Test Reports

Product test reports for assessment

OEM Authorization

Authorization letter to sell products

Date of Incorporation

First government order / completion letter

Value Wise Orders

Govt./Private orders for last 3 years

Debarring / Blacklisting

Undertaking against blacklisting

Manufacturing GSTIN

GSTIN Certificate of manufacturing site

Process Flow Diagram

From work order to customer delivery

Raw Material Flow

Input to final product flow (per category)

Production Capacity

Daily & Monthly production capacity

Operating Efficiency

Self-declaration of utilization %

Quality Assurance

QA SOP documents

Inspection Process

Part-wise inspection procedures

Invoices

Invoices showing operational territory

Transportation SOP

Process to deliver defect-free items

List of Suppliers

Supplier list with last supply quantity

Supplier Performance

Supplier monitoring system document

Rejected Material

Rejected material handling SOP

Customer Complaints

Complaint logs and SOP

Safety Standards

Safety and operational procedures

Sample Warranty

Sample warranty format

Warranty Terms

Warranty terms & conditions document

R&D Center

Document showing approved R&D center

Product Improvements

Collaboration with R&D institutes

Patents / Trademarks

Documents of IP, patents, trademarks

Prototype Development

Pictures & list of prototypes developed

Important Note

The Vendor Assessment Agency (RITES) may request additional documents if required. This checklist covers all major areas including legal compliance, production capacity, quality control, supplier management, safety norms, and business operations.

FAQs – GeM Product & Vendor Assessment

GeM Vendor Assessment is carried out by RITES to verify the quality, capability, and authenticity of sellers or OEMs before listing products on the GeM portal.

Vendor Assessment is required for OEMs, brand owners, and manufacturers (including outsourced manufacturing) who want to list products on GeM.

Yes, Vendor Assessment is mandatory for OEMs. However, resellers may not require assessment if they list approved OEM certified products.

The process usually takes 7–15 working days after submitting all required documents and completing the inspection process.

Documents include manufacturing details, GST certificate, company registration, brand authorization, outsourced manufacturing agreement (if any), and product information.